The complete guide to structuring your ideal work day. Really good advice here.
Use video on your website? This tool redesigns the interface to match your site’s design. Use it. The Youtube interface isn’t pretty.
Considering cloud storage? Dropbox and OneDrive compared.
Already using Dropbox? Use selective sync to save space on your hard drive.
Use this extension to annotate attachments right in Gmail. Without downloading.
Remember the mix tape? Go here and make one. Listen to it. Share. Guaranteed to improve your mood.
In the market for a new laptop? Check out this interactive shopping guide “map.”
Need to learn a new skill or develop a habit? Try the pomodoro technique using Persevy.
And if you don’t know what the pomodoro technique is (or why you should care), then go here.
If you don’t like networking, you may be doing it wrong. The goal? Make friends, not simply contacts.
Links I like is a semi-regular Friday feature on Inspired Law Blog, and like all other posts, is written by Caitlin (Cat) Moon, a consultant and coach to lawyers and other driven people who want to design inspired ways to work.
For years I’ve used Box.com as my client-facing storage/syncing/sharing platform. The Enterprise version, in fact. It’s not inexpensive, and the entry level of Enterprise includes way more storage capacity than I will ever need.
I was on the verge of switching to Google Drive (for many reasons), when Google dropped pricing on Drive storage considerably. At $1.99/month for 100GB, I waited no longer. Time to switch.
Concerned about security of files in Drive? See Security Note at end of post.
But how to do this, exactly? I really just needed to copy everything in Box directly to Drive. As efficiently as possible. And since not everything stored in my Box account is mirrored to one of my local hard drives, it really wasn’t as easy as setting up Google Drive on a local drive and starting the upload/sync process.
In the back of my mind, I knew I’d read about a service that could do this for me. I dug into my Evernote notebooks, and within seconds I had the solution: cloudHQ.
It’s drop-dead simple to use: set up an account, select which platforms you wish to sync (with the option of one-way transfer or syncing between any two platforms), and cloudHQ takes it from there.
The following video describes a real estate firm’s workflow and how cloudHQ brings all things cloud together — I think the example applies quite perfectly to a law firm, as well.
You can sync or transfer one-way between all of the following platforms: Google Drive, Dropbox, Box, Evernote (personal and business), Basecamp, Gmail, Skydrive (now OneDrive), Sugarsync, and SharePoint.
I transferred 50+GB from Box to Google Drive in less than 24 hours. Boom. I’m also using cloudHQ to sync between Drive and Dropbox (where I store/share personal and family files), and may start using it with Gmail and Evernote, as well.
I’ve randomly checked various files and everything appears to have transferred seamlessly. However, I’ll do a full review of all critical files before I cancel my Box account.
I’m currently in the 15-day trial of the Premium Plan (no credit card required, but you have to “follow” cloudHQ on Facebook or LinkedIn to get the Premium Plan trial at no cost), which offers 10 sync pairs and unlimited files for $11.90/month or $119/year. Pricing for free, personal and business plans is available here.
Full disclosure: cloudHQ offers a free year of its Premium Plan to bloggers who write about the service. And while this is indeed a nice perk (if in fact I receive it), I wouldn’t write about the service unless I had used it and can recommend it without hesitation.
NOTE: I’ve never received any benefit for writing about anything on this blog, nor do I use affiliate links, etc. And if/when I do (or have the potential to do so), I’ll say so. Like now.
SECURITY NOTE: I initially chose the Enterprise version of Box for client file storage/syncing for the security features offered. With Drive, I can still use Boxcryptor or Viivo to encrypt sensitive files. My general rule is not to store anything really sensitive in the cloud, and I encrypt what is truly confidential.
I’ve used many methods to access my computers remotely. VPN clients, TeamViewer, LogMeIn, GoToMyPC — and most of the other ways mentioned here.
I didn’t like any of them. For various reasons. Typically I simply need to get into my home iMac to find an image that I downloaded there but forgot to put in a Dropbox or Box folder. Or, even more likely, I want to browse through a few files to figure out exactly what I’m looking for.
Enter Spotdox. This app is quite fascinating. Through Dropbox, and like magic, it allows me to access the entire content of any of my computers, from any internet browser and its iOS apps.
Download the app, connect it to your Dropbox account, and you’re in. Any computer you have configured to run Spotdox.
When you log in to Spotdox (either online or via its app), you’ll see all computers that are currently on and logged into Spotdox and Dropbox. Click on a computer, and you have instant access to all of its files. You can browse, view and copy files to Dropbox from within the Spotdox window.
Lawyers are worried about security, of course. Here’s what Spotdox has to say on that topic:
To make sure you are the only one accessing your Mac you must be logged into Dropbox on both the device you are browsing from, and the Mac you are accessing. On top of this you have the ability to add a unique password to each and every Mac. For even more security Spotdox also supports Dropbox two-factor authentication.
On the iOS client app, security is further enhanced. Data between your iPhone/iOS device and your Mac is all encrypted using the OS X password you supply. We have no knowledge of or access to this password.
Spotdox has a database that contains the minimum amount of information required to run our service. For instance, our database does not store passwords in any form – even hashed. We also do not store any access tokens in our database. We use industry standard protection mechanisms to protect our database.
While you are browsing your files we need to hold onto your directory listings and thumbnail images for a few minutes, this information is not stored permanently, and is only accessible by you. We do not share any personal information collected with anyone. When browsing from iOS devices, even this information is encrypted.
We don’t even require an email address to use our services.
You can find terms of service here.
After a free test-drive, here’s what Spotdox costs:
I’m intrigued by this app. I’ve used it a few times in the past week to find some files that I needed on a remote computer, copy them to Dropbox, and access them easily. I like this convenience.