using evernote in meetings.

Go here to read Eriz Mazzone’s six steps to using Evernote at your next meeting/conference.

He took the words right out of my mouth.

You should read all of Erik’s posts, actually, if you’re interested in law practice management and tech stuff. (He’s a law practice management advisor and founding director of the North Carolina Bar Association Center for Practice Management. And a generally smart guy who writes well.)

Inspired Law Blog is written by Caitlin (Cat) Moon, a consultant and coach to lawyers and other driven people who want to design inspired ways to work.

a little Evernote trick.

If you’re not using Evernote, no need to read further. Although I think you should be using Evernote. (Here’s a little post I wrote for the uninitiated.)

If you are using Evernote on a Mac, then you should know this:

HOW TO DELETE A NOTEBOOK.

No, you don’t just click on the notebook and hit the “delete” key. Which, by the way, is how you delete a note.

You must hold down the control key, select the notebook, and a menu appears. See screenshot below.

You now can do all kinds of neat things with your notebook. Including delete it. Yay!

[Inspiredlawblog is written by Cat Moon, a lawyer and coach who works with lawyers and other interesting folks who seek fulfilling, happy work lives.]

links i like. July 11, 2014 edition.

Louis CK and the downside of hype in how we promote ourselves.

Can you relate to this at all? Why we get angry. I see glimpses of most (all?) of these triggers in the anxiety-ridden, stressed-out professionals around me. Or the clients they deal with. Or both.

“Unless you are extremely well capitalized, you should not attempt to offer the lowest prices in your market. Bragging that you are competitive on price does not gain more customers.” Pretty much everyone I know should read this: 3 strategies for raising your pricing. 

Need to know something about any Microsoft product/platform? Check out this huge list of free e-books spanning the Microsoft universe.

Mammoth: Evernote meets Tumblr? 

Going paperless on a Mac with Eaglefiler.

Google, take down requests, and “searching for the right balance.”

So true. To solve big [and small] problems, change your process. 

For a quick shot of happiness, spend just a few moments doing one (or more!) of these easy things.

Think beyond the next five minutes. Consider the foundations for flourishing.

 

hard lesson learned. or, what to do to prevent Tumblr [or any other platform] from screwing up your hard work.

The moral of yesterday’s lesson: when you create a process for ensuring the safety and sanctity of your work, do not vary from said process.

Perhaps it’s a reminder we all need every so often, given how so much of our knowledge work is created and lives in the cloud these days. I just wish it weren’t such a painful reminder.

So yesterday I drafted a quite nifty little post for this blog. I think it was titled “lawyers should study copywriting.” (I was so frustrated when I realized the posted post contained only the title and one sentence that I deleted it yesterday.)

I’m working out of another office, in another state, this week. I was pressed for time when I wrote the post. I didn’t follow my typical process for making sure I had a back-up before posting the draft. 

I’ve gotten so used to writing directly in the Tumblr editing window that I created a process for saving a copy of the content in another platform to make sure that a random event (browser or network crash or Tumblr screw up, etc.) didn’t destroy my work. 

The back-up process: I view the draft post in “Preview on blog” mode within Tumblr and save to Evernote periodically. If Tumblr screws it up, I can simply pull it up in Evernote and copy/paste into a new Tumblr window. I’ve had to do this more times than I can count on all of my fingers so far.

Sadly, I failed to do it yesterday. The post was flowing, I was pushing myself to finish. And when I opened the draft to edit and hit “post,” the new post contained exactly a headline and one sentence. The other 700+ or so words I wrote? POOF. Gone.

So. From now on, no matter the circumstances, I shall not vary from my process. A somewhat excruciating reminder of the importance of a process, but one I will take to heart. Choosing to believe that such things aren’t unintentional in a karmic sense is often what keeps me from going over the edge.

So, if you’re working on important stuff that relies solely on the smooth functioning of one app or one platform or one machine, ask yourself these questions: How can I not rely solely on the ONE? How can I create another copy or another way to access, in case the ONE fails?

The time to create and use a process that backs up your important work is NOW, and not after tragedy strikes. 

And it bears highlighting that I’m focusing here specifically on work you may be doing that is ephemeral if the ONE fails. This isn’t solely an issue of backing up your Word files via a server/external HDD/online service. This is also about backing up the work you do on any platforms that “live” other than on the hard drive you’re backing up, e.g. Tumblr, WordPress.com, Blogger, and a plethora of others.

Spend a few minutes to create a thoughtful back up process. And then follow it. Each and every time.

And now I shall go follow my own advice.

links i like. june 27, 2014 edition.

A method for beating procrastination. (It shares many attributes with my agile process.)

Here’s another way to kick procrastination’s ass.

A must-read for anyone who feels constantly behind: escaping the time scarcity trap.

Use Evernote? Have an iPhone? Check out these apps for getting content into Evernote even faster.

Want Google to forget you in search results? Visit forget.me.

I rely on Alfred (app for Mac) to get things done, more easily and more quickly, every day. Go here for a beginner’s guide on how you can, too.

How to go from working 60 hours a week to 40 by sending two emails a week. Why not try?

How to make hard choices. [TED talk. Lawyers, especially unhappy ones, should watch this.]

Take fewer photos. Make more memories.

The most important rule about productivity.

Loving what you get paid for.

links i like.

Inspired in part by the nature of chaos and how great intentions aren’t always enough to stay on course … and a reminder that rethinking your course is never a bad thing … this week’s links:

Set your schedule according to your deepest priorities. This was my lesson this week. An important one.

How often do we give up when we KNOW rather than staying curious so we can continue to simply do our best? 

You have no excuse not to do this: the 30 second habit with a lifelong impact 

For distraction free working (and writing). <I’m listening to the rain as I type.>

I used Haiku Deck this morning to craft slides for an upcoming workshop. Then I stumbled across Deckset. 

44 simple ways to enjoy your work <infographic>

10 ways to do what you don’t want to do. Focusing on numbers 3, 7, and 9 today.

A helpful read for fellow Evernote junkies.

Is it really possible to design your life? Worth watching, but long. So here are some highlights.

the easy way to transfer within the cloud.

image

For years I’ve used Box.com as my client-facing storage/syncing/sharing platform. The Enterprise version, in fact. It’s not inexpensive, and the entry level of Enterprise includes way more storage capacity than I will ever need.

I was on the verge of switching to Google Drive (for many reasons), when Google dropped pricing on Drive storage considerably. At $1.99/month for 100GB, I waited no longer. Time to switch.

Concerned about security of files in Drive? See Security Note at end of post.

But how to do this, exactly? I really just needed to copy everything in Box directly to Drive. As efficiently as possible. And since not everything stored in my Box account is mirrored to one of my local hard drives, it really wasn’t as easy as setting up Google Drive on a local drive and starting the upload/sync process.

In the back of my mind, I knew I’d read about a service that could do this for me. I dug into my Evernote notebooks, and within seconds I had the solution: cloudHQ.

It’s drop-dead simple to use: set up an account, select which platforms you wish to sync (with the option of one-way transfer or syncing between any two platforms), and cloudHQ takes it from there.

The following video describes a real estate firm’s workflow and how cloudHQ brings all things cloud together — I think the example applies quite perfectly to a law firm, as well.

You can sync or transfer one-way between all of the following platforms: Google Drive, Dropbox, Box, Evernote (personal and business), Basecamp, Gmail, Skydrive (now OneDrive), Sugarsync, and SharePoint.

I transferred 50+GB from Box to Google Drive in less than 24 hours. Boom. I’m also using cloudHQ to sync between Drive and Dropbox (where I store/share personal and family files), and may start using it with Gmail and Evernote, as well.

I’ve randomly checked various files and everything appears to have transferred seamlessly. However, I’ll do a full review of all critical files before I cancel my Box account.

I’m currently in the 15-day trial of the Premium Plan (no credit card required, but you have to “follow” cloudHQ on Facebook or LinkedIn to get the Premium Plan trial at no cost), which offers 10 sync pairs and unlimited files for $11.90/month or $119/year. Pricing for free, personal and business plans is available here.

Full disclosure: cloudHQ offers a free year of its Premium Plan to bloggers who write about the service. And while this is indeed a nice perk (if in fact I receive it), I wouldn’t write about the service unless I had used it and can recommend it without hesitation.

NOTE: I’ve never received any benefit for writing about anything on this blog, nor do I use affiliate links, etc. And if/when I do (or have the potential to do so), I’ll say so. Like now.

SECURITY NOTE: I initially chose the Enterprise version of Box for client file storage/syncing for the security features offered. With Drive, I can still use Boxcryptor or Viivo to encrypt sensitive files. My general rule is not to store anything really sensitive in the cloud, and I encrypt what is truly confidential.